Going live with RAYVN

Live, Trained, Audit-Ready

Go live with confidence at every step as you plan, implement, deploy, and sustain RAYVN across your teams.

Run it yourself

You have the internal resource, the project manager, and the subject-matter expertise.

Use our free implementation toolkit — project files, UAT scripts, onboarding letters, and train-the-trainer packs — to drive your own rollout on your timeline.

Explore the toolkit below

Let RAYVN drive it

No spare capacity? No change manager? Commission our Customer Success to run all or parts of the project

We have led go-lives across 90+ countries and 450+ sites — from single-team pilots to multi-entity, multi-geography rollouts. You stay focused on your operation. We get you live.

RAYVN Go-Live framework

The 4-Stage Framework

RAYVN's go-live process is built around a structured yet adaptable 4-stage framework: Preparation & Planning, Implementation, Deployment, and Post Go-Live & Enablement. This ensures a balanced approach to speed, scalability, and customization, helping you operationalize RAYVN effectively.
Stage 1

Preparation & Planning

Stage 2

Implementation

Stage 3

Deployment

Go live with RAYVN

Stage 4

Post Go-Live & Enablement

The Foundation for a Successful ‘Go live’

This stage focuses on aligning your team, methodology, and resources for a successful rollout. This stage ensures everyone understands the project scope and timelines.

Key activities include executing a go-live project kick-off meeting, gathering emergency/inventory plans and identifying IT issues. In this stage, teams will also scope for integration (e.g., SSO, SCIM, API) requirements.

Use our tools for your internal project planning, to document success criteria, to capture your communications, and any change management needs.

Configuring RAYVN to your Emergency Plan

At this stage, you'll configure RAYVN to meet your organization's specific needs, focusing on account configuration, plan definition, group/hierarchy setup, and establishing the core elements for effective crisis management.

Key aspects include administrator training, plan & template creation, and user profile creation, which involves adding users, assigning roles, and organizing groups or hierarchies.

The result: a fully configured RAYVN account, tested integrations, and initial templates ready for use.

Rolling out RAYVN across your business

In this stage, you’ll operationalize RAYVN, ensuring your team is trained and the system is tested before full go-live.

Focus is on user acceptance test (UAT), executing and tracking end-user training, and working toward an official ‘go live’ date.

Go-live is achieved when your organization can independently manage incidents in RAYVN.

Ensuring ongoing adoption and success

You're live with RAYVN! This ongoing stage ensures your team maximizes RAYVN's capabilities through continuous support, optimization, and scalability.

Key aspects of this stage include check-ins & reviews with your RAYVN Customer Success Manager, training refreshers, exercises & drills, and scalability support.

Take advantage of RAYVN support and e-learning resources and templates to maintain operational excellence and adapt to your business’s evolving needs.

Resources

Access our curated toolkit below. Some resources are available as direct PDF downloads for quick reference, while editable documents (e.g., spreadsheets for customization) require a simple form submission for access.

Download the Toolkit

Please complete the form, and we will send the resources to you via email.