RAYVN WebSak integration: crisis records in the case file

The RAYVN WebSak integration connects RAYVN directly to Acos WebSak — the file and archiving system used by roughly one-third of Norway’s municipalities, alongside ministries, directorates, and the Norwegian Police. Every log, entry, decision, and attachment you capture during an incident flows into WebSak as a structured, Noark-compliant record: no exports, no email attachments, no shared folders.

In short, the RAYVN WebSak integration sends every incident log, entry, decision, and attachment from RAYVN into Acos WebSak as a structured, Noark 5.5-compliant record, with no manual exports.

This is the second archiving integration RAYVN has shipped, following our Documaster integration earlier this year. Together, they cover the two largest archive platforms in the Norwegian public sector.

Built for the Norwegian municipal workflow

For municipalities already running WebSak, crisis documentation has historically sat outside the system that governs every other case. PDFs, email attachments, and shared folders are familiar compromises, and every one of them is a compliance risk and a future retrieval problem.

Norwegian municipalities including Kongsberg, Tromsø, and Bergen already run RAYVN to manage critical events. The WebSak integration closes the last gap: getting that incident record into the system of record. Incident data lands where it belongs — inside the case file, in the system your archivists and auditors already use every day.

What does the RAYVN WebSak integration archive?

The WebSak integration archives the full incident record, not a flat summary:

• Real-time or scheduled archiving. Choose when data moves: on log creation, as new entries are added, on log closure, or on demand. Not just a nightly batch.
• Full incident context. System messages, mobile photos, map snapshots, meeting notes, and the complete timeline, archived as structured WebSak records rather than flat exports.
• Noark 5.5 compliance. WebSak holds Arkivverket’s most current Noark certification, dated November 2024. Your archive meets the standard without extra work.
• Audit-ready by default. Every decision and timestamp is preserved with full traceability, ready for innsyn requests, evaluations, or post-event reviews.

How does the WebSak integration work?

1. Activate once. An account administrator enables the integration in RAYVN’s general settings with your WebSak URL, API key, and email. Run the validation test, confirm, and you are live.
2. Work as normal. Use RAYVN to log events, coordinate teams, and share real-time situational awareness. The integration runs quietly in the background.
3. Archive on your terms. Logs flow to WebSak automatically. If you need a record earlier, archive it manually from the RAYVN Archive view.

Getting started for WebSak customers

If your organisation already runs Acos WebSak, setup takes minutes. See the full step-by-step guide: How to set up integration to WebSak.

Part of a Noark-compliant archiving strategy

The WebSak integration is part of a broader archiving strategy, not a standalone feature. Norwegian municipalities are increasingly looking to digitalize incident management and move away from fragmented, paper-based response. See how Tromsø Municipality transformed its crisis management with RAYVN.

Talk to a RAYVN expert

Want to see it running end to end? Talk to a RAYVN expert — we’ll walk you through the WebSak integration, show you the triggers in action, and answer the specific Noark questions your archivists will ask. Book a conversation here.